| Day | Clock in | Clock out | Break (min) | Hours |
|---|---|---|---|---|
| Monday | 0:00 | |||
| Tuesday | 0:00 | |||
| Wednesday | 0:00 | |||
| Thursday | 0:00 | |||
| Friday | 0:00 | |||
| Saturday | 0:00 | |||
| Sunday | 0:00 |
Your result appears here.
About the Time Card Calculator
The time card calculator totals one full workweek of clock in and clock out times. It works like a paper timesheet that does its own math.
Each row is one day. You enter the clock in time, the clock out time and the unpaid break in minutes, and the hours for that day appear on the right. Below the table you can choose an overtime rule, round each punch, and enter an hourly rate and overtime multiplier. The default multiplier is 1.5, the federal overtime rate.
The result panel shows total hours in clock format and decimal hours, regular hours, overtime hours and the number of days worked. With an hourly rate, it also shows regular pay, overtime pay and total gross pay. Three buttons help with routine tasks: “Copy Monday to all weekdays”, “Clear all” and “Print time card”. Overnight shifts are counted correctly when the clock out time is earlier than the clock in time.
How to Use the Time Card Calculator
- Enter clock in and clock out times for each day worked. Leave days off empty.
- Enter the unpaid break for each day in minutes.
- Choose the overtime rule: over 40 hours a week, over 8 hours a day, or none.
- Choose a rounding option if your employer rounds punches.
- Enter your hourly rate to see pay.
- Press “Print time card” to print or save the week as a PDF.
How Overtime Is Calculated
Under the federal Fair Labor Standards Act, covered nonexempt employees must be paid at least 1.5 times their regular rate for hours worked over 40 in a workweek. The US Department of Labor sets these rules.
- A workweek is any fixed period of 168 hours, or seven consecutive 24 hour periods. It does not have to start on Monday.
- Each workweek stands alone. Hours cannot be averaged across two weeks.
- Federal law has no daily overtime limit.
Some states add a daily rule. California requires overtime after 8 hours in a day and double time after 12 hours. Choose “Over 8 hours a day” in the calculator to apply a daily rule.
How to Calculate a Time Card by Hand
- For each day, subtract the clock in time from the clock out time.
- Subtract the unpaid break.
- Add all daily totals for the week.
- Convert the weekly total to decimal hours by dividing the minutes by 60.
- Split the total into regular hours and overtime hours.
- Multiply regular hours by the rate and overtime hours by the rate times 1.5.
Regular: 40 × $20.00 = $800.00
Overtime: 6 × $20.00 × 1.5 = $180.00
Gross pay: $980.00
Time Clock Rounding and the 7 Minute Rule
Many time clocks round each punch instead of recording the exact minute. Federal regulation 29 CFR 785.48 allows rounding to the nearest 5 minutes, the nearest tenth of an hour (6 minutes) or the nearest quarter hour (15 minutes). The rounding must average out so that employees are paid for all time actually worked.
Quarter hour rounding is called the 7 minute rule. Punches 1 to 7 minutes past a quarter hour round down, and punches 8 to 14 minutes past round up.
| Minutes past the hour | Rounds to | Example punch | Recorded as |
|---|---|---|---|
| 0 to 7 | :00 | 8:06 AM | 8:00 AM |
| 8 to 22 | :15 | 8:09 AM | 8:15 AM |
| 23 to 37 | :30 | 8:37 AM | 8:30 AM |
| 38 to 52 | :45 | 8:52 AM | 8:45 AM |
| 53 to 59 | next :00 | 8:53 AM | 9:00 AM |
Time Card Records and the Law
Under 29 CFR Part 516, employers must record the hours worked each day and each workweek for nonexempt employees. Payroll records must be kept for at least three years. Time cards and the records behind wage calculations must be kept for at least two years.
Mistakes are costly. In fiscal year 2024, the Wage and Hour Division recovered about $127 million in unpaid overtime for 101,043 workers.
Related Calculators
For a single shift, the hours calculator is faster. To convert a weekly total such as 38 h 45 min into decimal hours, use the time to decimal calculator.
Frequently Asked Questions
What is a time card calculator?
A time card calculator is a tool that adds up clock in and clock out times for a workweek. It subtracts breaks, totals the hours worked, separates overtime and calculates gross pay.
What is a time clock calculator?
A time clock calculator is another name for a time card calculator. It turns the punches recorded by a time clock into total hours worked and pay.
How does the time card calculator work out overtime?
With the weekly rule, every hour over 40 in the week is overtime. With the daily rule, every hour over 8 in a single day is overtime. Overtime hours are paid at the rate times the multiplier, which is 1.5 by default.
What is the 7 minute rule for time cards?
The 7 minute rule rounds punches to the nearest quarter hour. A punch 1 to 7 minutes past a quarter hour rounds down, and a punch 8 to 14 minutes past rounds up.
How do I calculate gross pay from a time card?
Convert total hours to decimal hours, then multiply regular hours by the hourly rate and overtime hours by the rate times 1.5. Add the two amounts for gross pay before taxes.
Does the time card calculator handle night shifts?
Yes. If the clock out time is earlier than the clock in time, the calculator counts the shift into the next morning. A shift from 10:00 PM to 6:00 AM counts as 8 hours before breaks.
Can I print my time card?
Yes. Press “Print time card” to print the table and totals, or choose “Save as PDF” in the print window. Nothing is saved online, so print before closing the page.